Speakers Guidelines

60th Annual Laurance Reid Gas Conditioning Conference
February 21 - 24, 2010

The Laurance Reid Gas Conditioning Conference has been presented at The University of Oklahoma since 1951. These guidelines are specifically for LRGCC authors whose papers are accepted for oral presentation. General guidelines for all authors are here. Specific guildelines for poster presentation are here.

MODERATORS:

A member of the Conference Advisory Committee and an assistant of his selection will serve as moderators of each of the technical sessions. They will introduce each speaker, moderate the ensuing discussion, handle announcements and keep the session on schedule.

SPEAKERS' BREAKFAST:

Speakers are invited to attend one or more of the 7:00 a.m. breakfasts on Monday, Tuesday and Wednesday in the Thurman J. White Forum, see map, at the Continuing Education Center. There they will meet other speakers and authors; and with their moderator, to go over biographical data and audiovisual needs.

MANUSCRIPT AND PRE-PRINTS:

By November 16, 2009 each presenter must send a copy of the paper to be presented to the appropriate LRGCC Advisory Committee member. January 5, 2010 is the absolute final day for the full paper to be submitted to The University of Oklahoma for inclusion in the proceedings. Copyright material of any type will not be accepted or approved for presentation at this conference. All papers presented will be published in the Conference Proceedings. Any original illustrations should be identified so that, after they are copied for distribution, they may be returned to the author(s), if requested.

PRESENTATION:

The speaker is urged not to read the paper verbatim; rather follow it in outline form and talk about the subject. Usually, more information is developed this way. The allotted time for a presentation should be between 20 to 30 minutes, leaving time for discussion.

ONLY ONE SPEAKER PER PAPER:

NOTE: Presenters of papers on Monday and Tuesday must be present at the Wednesday morning Roundtable session to answer questions concerning their papers.

ILLUSTRATIONS, GRAPHS AND TABLES:

In preparing slides for your presentation, please use lettering large enough to be visible on a screen 100 feet away from the viewer. An experienced projectionist and facilities will be available for:

1. 2" x 2" slides, including 35 mm film in 2" x 2" paper frames.
2. 8 1/2" x 11" transparencies

If you plan to use the computer projection in your presentation the conference will provide computer projectors and interface cables for both PC's and MAC's. In order to assure consistency of presentation format, we ask that all presentations use the following PowerPoint template examples. Presenters planning to use computer projection MUST BRING THEIR OWN LAPTOP WITH THE APPROPRIATE SOFTWARE. Technical assistance will be available at the conference.

REGISTRATION:

Speakers have complimentary registration. Their name tags are kept at the registration desk; but if there is a line at the desk, one of the Advisory Committee members (wearing a Committee ribbon on his/her badge) will be glad to get them for you.

GUIDELINES FOR EFFECTIVE PRESENTATIONS

Plan
Effective presentations require careful planning. Think of your entire presentation as a story with a beginning, middle, and end. Then select the punch lines - the three or four points you want your audience to remember.  Keep the story simple but be sure to cover the essential points.

Know Your Audience
Define your audience. Are they familiar with the material, or does the presentation need to take a more basic approach. Once you know who your audience is, you can determine the type of presentation: R&D, technical, process, or a combination of these types. References to real operating facilities and inclusion of actual field data will add to the presentation.

Determine Your Time First
This presentation will be 20 to 30 minutes and questions will be held until the end.  Your visuals should be either slides or a PowerPoint presentation (a sample is provided for download on this website). You can design one visual for every minute you speak or up to three minutes for a very busy slide. Transparencies are typically used in situations where you will be interrupted as you present and should be avoided.

Rules of Thumb
Color schemes that show up well are: red, yellow, blue, green, brown, purple, black, gray and white. Try to use the primary colors first as they have the best contrast. Do NOT use black on dark blue, brown on dark blue, blue on blue or blue on black. Try to use contrasting colors combinations like yellow on black or black on yellow, yellow on dark blue, etc.

Word slides should be limited to 5 lines per slide, including the title, and 40 characters, including spaces, per line. The title should be 38 pt, main lines 26 pt, subpoint lines 24 pt. You should have at least two subpoints. Use sentence style; i.e., capitalize first words and proper nouns.

Table slides should have no more than 5 columns across and 5 rows down. Titles should be 38 pt, column heads 26 pt, row labels and numbers 26 pt. If numbers are totaled, line up the decimals. Center justifiy columns that do not have decimals. Words in the first column are flush left. If you have more than 5 columns across and 5 rows down, redesign the table or split into multiple tables because you are trying to say too much on one visual.

Graph slides should have no more than 10 vertical and 12 horizontal grid lines plus a title and no more than 3 separate graphs/curves. The title should be 38 pt, the graph axis labels should be 26 pt. If you have more than 10 vertical and 12 horizontal or more than 3 separate graphs/curves, redesign the graph or split into multiple graphs, because you are trying to say too much on one visual.

Presentations should be 50% word slides and 50% graphics (clip art, diagrams, graphs, photographs and charts).  Generally, more graphics are better than less because graphics are what audiences remember.